Step 4: Seek Potential Solutions to Improve Hazards and Risks

Your Southern Agency producer will evaluate potential solutions to improve the conditions or hazards and mitigation strategies to the problems and risks. In many cases, your producer will bring in subject matter experts from quoting carriers to assist in mitigation strategies as well. These solutions can be challenging to come up with, but can be very rewarding as well. For example, it is highly likely that once new processes have been evaluated, employees find new and better ways to operate machinery while working safer.

An employer is OBLIGATED to identify hazards that may injure or kill an employee.  There are multiple methods that hazards can be identified by your Southern Agency producer, including, but not limited to:

  1. We can review your OSHA Form 300 Log of Work-Related Injuries and Illnesses and the supporting 301 Injury and Illness Incident Report for the current year and preceding years.

  2. We will solicit feedback from current employees about concerns they may have.

  3. We will review safety data from the manufacturers of machinery used for each job function.

  4. We will examine Material Safety Data Sheets and Safety Data Sheets (and other comparable documents) for the safe handling of such materials.

  5. We will take advantage of any vendor review of safe usage of raw materials.

  6. We will consider the Workers’ Compensation Loss History or Loss Runs.

  7. We will discuss exposures to hazards and risk with the Workers’ Compensation loss control representatives.

Of course, we will review the plans and receive your permission before communicating to your staff. If authorized by your management team, your Southern Agency producer is trained to enlist your employees to use the “Safety Walk Thru” approach. With this system, each person spends an hour a month to review the hazards within the organization and documents each hazard that has the potential for injuries and document potential ways to mitigate these hazards and risks.

Your Southern Agency producer will help your management team prioritize the most important hazards to mitigate first, second, third, etc. The Southern Agency signature program is a results maker and has kept many employers from injuries and perhaps even deaths. The most important element of this roll out is the communication of the program to the employees and holding everyone accountable to the new standards.

The Southern Agency is very unique because we are the only agency in the country that has developed our very own Workers’ Compensation training program for the employer, the agent, the legal profession, the medical profession, and the underwriter. We have the experience to even assist your company in placing your entire policy, procedures, and safety training series on video and perform assessments on each staff member of your company.

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